Acceptance inspection

This is a verification of compliance of the received (shipped) batch of goods with the contract conditions regarding quantity, quality, packaging, as well as marking, based on the results of which an act is compiled that records the necessary parameters, such as the serviceability of containers (containers, etc.), seals, packaging, product completeness and compliance of cargo marking with shipping documents.

According to RBI Concept specialists, the main goal of conducting such inspections is to prevent disagreements between the Supplier and the Customer (respectively, the consignor and consignee) regarding the shipped/delivered batch of products in relation to its condition, quantity, quality, fastening method, etc. Acceptance inspection becomes a necessary mechanism that guaranteed protects both parties from losses by resolving possible disagreements with the help of a third party - an independent expert organization with extensive experience in evaluating product delivery processes. Moreover, conducting acceptance inspections is mandatory for products subject to conformity assessment procedures in the form of acceptance, according to the Customer's regulatory documents.

Products that are completed in accordance with the supply contract and accepted by the Supplier's quality control department are submitted for acceptance inspection.

The basic components of RBI Concept acceptance inspection are:

• verification of completeness of accompanying documentation;
• verification of correct formatting and content of accompanying documentation, including quality documents;
• visual and dimensional control of products;
• verification of compliance of product completeness and quantity;
• verification of compliance of conservation, painting, packaging and marking of products;
• verification of container compliance.

Presentation of products for acceptance inspection is performed piece by piece, or in batches of product units, or as a combination of units or batches, and in case several units and batches of different products are planned to be manufactured and shipped within one delivery, for which the Supplier prepares several quality documents or sets of accompanying documentation, then verification is conducted for each set or unit separately.

Requirements for the procedure of conducting acceptance inspection, the procedure for actions when identifying non-conformities and defects, damage to containers/packaging, etc. are established in additional agreements between the Supplier and Customer, or regulated by the Customer's internal procedural documents, and are presented to the inspection organization as the main ones when performing work. Products for which non-conformities are identified are considered as having failed and are not allowed for further use until the identified non-conformities are eliminated. In most cases, a note is made about product return with indication of the return reason, however in certain cases acceptance of products by the Customer is allowed, but only by mutual agreement between the expert organization and the Customer and only in case of availability of a guarantee letter from the Supplier about elimination of remarks within agreed timeframes. After elimination of defects and analysis of non-conformity causes, and also, in the best case, development by the Supplier of necessary measures to eliminate defects in the future, a report is prepared, and a repeated acceptance procedure is performed upon repeated notification signed by all three parties.

The composition of the report on acceptance inspection results should include the following information:

• data on the results of assessing the manufacturer's readiness to start production with attachment of copies of acts, protocols, decisions, etc.;
• data on admitted non-conformities with indication of equipment name, drawing numbers, factory numbers, non-conformity report number and causes of non-conformity occurrence;
• analysis of causes of non-conformity occurrence and supposed consequences for equipment reliability in case of preserving or correcting non-conformities;
• information about measures taken to eliminate non-conformity.